Cratis D. Williams School of Graduate Studies

Program Director Meetings and Workshops

During the 2021-2022 academic year, graduate program directors are invited to attend the following monthly meetings. Program Directors are encouraged to send a representative if they are unable to attend; recordings of the meetings will be available on request. For Spring 2022 the remaining meeting dates are as follows:

• Monday, January 31, 3:30 - 5:00 pm via Zoom (passcode if needed is 268246)
• Monday, February 28, 11:00 am - 12:30 pm via Zoom (passcode is 321350)
• Monday, March 28, 11:00 am - 12:30 pm via Zoom (passcode is 186627)
• Monday, April 25, 11:00 am - 12:30 pm -- In-person meeting, 224 IG Greer (or via Zoom, passcode 778607)

Program Director Workshops will also be held throughout the year. The next scheduled workshop is:

• TBD

 

Program Director Roles and Responsibilities

The Graduate Program Director serves as the primary point of contact for the graduate program. In this capacity, the Program Director is responsible for:

• promoting excellence in graduate education at the program and department level
• advocating for graduate students in the program
• recruiting graduate students, in collaboration with Graduate Admissions
• monitoring the academic progress of students through their program of study
• acting as the liaison between the program faculty and students, and the School of Graduate Studies staff and administration
• representing the program on graduate committees and meetings
• informing students and faculty of Graduate School policies
• aligning program and departmental policies with those established by the Graduate School and Graduate AP&P
• communicating events, opportunities, and workshops relevant to faculty, staff, and students
• managing the review of applicants to the program
• initiatiating changes to the graduate curriculum and shepherding proposals through the Graduate AP&P approval process
• submitting necessary forms and approvals related to graduate student programs of study
• nominating graduate students for awards, fellowhships, and assistantships
• fulfilling other duties related to graduate education as assigned by the department chairperson

Admissions

• Admission Application Screening

• Provisional Admits /Departmental Minimum Tests and GPAs

• Recruiting Tips and Ideas

• Accelerated Admission Program

Student Funding and Support

• Assistantships and NC Tuition Scholarship Allocations

• Hiring Graduate Students

• GRAM Program FAQs

• Health Insurance Update

Enrollment, Program of Study, Graduation

• Overview of submitting POS information

• Degreeworks FAQs

• Internship process

• Working with students who want to pursue multiple programs (double majors, second master's, adding a cert, etc.)

• Study abroad and exchange programs

• "Special Courses": independent / individual / selected topics / grad research courses

• Suspension and probationary terms

• Graduation and commencement

• Late or delayed graduation

Curriculum

• Making curriculum changes (Graduate AP&P)

• Getting a new program (degree or certificate) approved

• Certificate Structure

• The Program Review Process (link to IRAP)

• Program Prioritization

• Minimum Enrollment

Other Resources

• Shared Google Drive with resources for graduate program directors