Planning to Graduate Soon?
You must apply to graduate whether or not you wish to attend the commencement ceremony. You must apply for graduation early in the semester you plan to graduate. Review the Essential Deadlines for Graduating Students and apply online.
Am I Eligible?
You are eligible to apply for graduation if you have completed or will complete ALL of your program's graduation requirements including internship, comprehensive exam, product of learning, and thesis/dissertation by the end of the term.
You are responsible for making sure that you have met all of the graduation requirements for your graduate program. Your advisor's role is to assist you, but you and you alone are responsible for keeping track of your progress and making sure paperwork has been processed correctly!
Important Note for August Grads
Choose the term in which you will graduate, not the term you will participate in the commencement ceremony. If the last semester in which you will take classes and finish all your requirements is Summer Session I or II, then you should list summer (August) as your graduation term. Failure to apply for August graduation, even if you participate in the May ceremony, means that your graduation will be delayed until the Fall term.
How Do I Apply?
Apply online. Please also complete the graduating student survey, a link for which will be sent to you via email! The graduate school will compile summaries and provide them to the graduate programs. Your individual responses will remain anonymous unless you choose to identify yourself.
How Will I Know if I Have Shortages? The Graduation Audit
When you apply for graduation, the Graduate Records staff will perform a graduation "preaudit." This process checks what is left to complete on your official, approved program of study. You will receive an email to your appstate.edu account that explains what remains to be completed. More information about the graduation audit.
Once grades are posted for the semester, the Graduate Records staff will complete a more formal audit and mail a letter to your permanent address if any shortages remain that may keep you from graduating.
The University of North Carolina requires that graduate degree students be enrolled for at least one credit hour during the semester in which they graduate. If you are not enrolled during the semester in which you plan to graduate, the University will automatically enroll you for one hour of graduate research credit at the current tuition rate for one semester hour (off-campus credit to save you on fees; the tuition differential for selected programs applies).
Graduation Contact Information
Application to Graduate/Graduation Readiness (Academic Audit):
General Graduation and Commencement Information
Graduate students now participate in the commencement ceremonies for the college of their respective programs. These ceremonies will be held on campus in the Holmes Convocation Center. The University Registrar's commencement website lists the official information on times and locations; travel tips including area accommodations and parking; and seating information. You do not have to attend the commencement ceremony to graduate, but we hope you will participate.
If you determine that you will not finish all requirements in the term for which you applied, you will need to notify the Graduate Records staff to void your graduation application. You can do this by emailing email@example.com from your appstate.edu email. Note that your graduation application processing fee cannot be refunded or transferred to a later term.
North Carolina does not allow Appalachian to release transcripts if you have an unpaid account with the University. If you are uncertain about whether you owe money, you should contact the Student Accounts Office (828-262-2113), the Library (828-262-2818), and/or the Bookstore (828-262-3070) for inquiries.
Should you need to change the address for your diploma mailing, please contact the Graduate Records staff in the Graduate School (firstname.lastname@example.org). Note: Changing your diploma address does not change any addresses in the Banner student system. Be sure to update your Banner address after graduation through your AppalNet account.
Orders for graduate student diplomas are placed four times per year - June, September, January and March. Per state law, a student's account must be clear of all charges before a diploma or transcript may be released.
|Diploma Orders||Recipients||Last day to clear your student account before order is placed|
|June||For May graduates||June 15|
|September||For August graduates||September 15|
|January||For December graduates||January 10|
|March||For any student with a clear account||March 15|
Please note: If you have not cleared your account by the time of the scheduled order for your diploma, you will have until the next order is placed (see schedule) to clear your account by the date specified and have your diploma ordered. It takes approximately 3-4 weeks from the time the order is placed for the diplomas to be mailed to the student. Diplomas are mailed to the address provided by the student on the graduation application form.
Rehearsal for the Ceremony
There is no rehearsal for commencement. You should arrive 45 minutes prior to the ceremony and gather in the area designated for your academic college and department. Graduates will be lined up in department order. Marshals will lead the graduates to their seats and direct them to the stage at the proper time in the ceremony. Depending on the number of students in attendance, the ceremony can take from 1 to 3 hours. Here is a summary of the ceremony, so you know what to expect:
- Various individuals bring greetings (Chancellor, Trustees, etc.)
- A speaker or other media presentation will be next
- Graduates will come to the stage to be individually recognized
After the ceremony is over you will not be able to return to where you lined up prior to the ceremony, so be sure to leave your personal items with family or be prepared to carry them with you during the ceremony. You will exit the ceremony by going up to the upper concourse area of the Holmes Center, where your family will be able to meet you.
Graduation with Honors
Two forms of honors recognition are standard for graduate students. (1) Inductees into the Cratis D. Williams Society of Outstanding Graduate Students are encouraged to wear their medallions; (2) Inductees into the Alpha Epsilon Lambda Graduate Student Honor Society are encouraged to wear their honor cords. Please note that there are no Latin honors (cum laude) at the graduate level. Eligible honorees are those who have maintained a 4.0 GPA throughout their graduate career and have been chosen by the faculty within individual departments.
Please note: Graduate students must maintain a 3.0 just to stay in school, so there are no latin honors (cum laude, etc.) for graduate students.
Purchasing Regalia and Announcements
Students must wear graduate regalia (cap, gown, hood) to participate in the commencement ceremony. Regalia and graduation announcements are purchased through the Appalachian Bookstore. Students are encouraged to pre-order their regalia and announcements through the Josten's website: (Regalia Order Information). Please be sure to select your major carefully in the online form. The hood trim color is determined by your field of study.
Students who finish their last classes and requirements in the summer
Students who complete their programs in the summer will have an August graduation date. The University does not offer an August ceremony, therefore students finishing in the summer will be listed in the December program. Should any Summer graduates choose to walk in May instead, the Graduate School can arrange to send copies of the Fall commencement program after the December ceremony.