Forms

Forms Page

Most of the following forms are now available using DocuSign, which allows for electronic routing of signatures. When submitting an electronic form, be aware that even the person who initiates the form will receive an email from DocuSign requesting a signature!

Jump to forms for...

- Admission Materials
- Financial Awards
  - Assistantship Appointment Forms
  - Scholarship and Fellowship Forms
- Enrollment Forms: Non-degree Enrollment, Senior Permission, International Exchange Enrollment, Student Overload Requests, etc.
- Graduate Faculty Application
- Program Related Forms:
- Request for Recruitment Funds

Admission Materials

Form	Initiated By:	Link
Paper-Based Recommender Form (for recommenders who prefer not to complete the online form)	Faculty	PDF, 94 KB

Scholarship and Fellowship Forms

Form	Initiated By:	Link
NC Tuition Scholarship (NCTS) Agreement Form (for students who have received a NCTS)	Student	Included in email sent
Nomination for NC Tuition Scholarship (for department use)	Faculty or Staff	Nomination for NC Tuition Scholarship
Fellowship Application for Continuing Students (for students who have already enrolled; only available in late Winter/early Spring of each year)	Student	Fellowship Portal

Assistantship Appointment Forms

NOTE: Links to the online requests to create electronic appointment forms are unavailable until early January 2021 due to Covid related changes to the end of term processes (withdrawals, grading, standing, awarding of degrees, etc.). Change and Termination form requests can still be accessed and submitted.

Assistantship Appointment Forms - Choose Only ONE per Student per Appointment	Initiated By:	Link
Graduate Teaching Faculty Associate Assistantship (GTFA) Appointment Form Request Appointment Form for Graduate Teaching Faculty Associate (Instructor of Record) GTFA positions do not submit online a web time entry electronic timesheets but instead will be paid in "equal installment amounts" based on amount and work time period. A hard copy timesheet must be kept on file by the supervisor for auditing purposes.	Hiring Faculty or Staff	See Note Above
Graduate Teaching Assistantship (GTA) Appointment Form Request Appointment Form for Graduate Teaching Assistant GTA positions do not submit online a web time entry electronic timesheets but instead will be paid in "equal installment amounts" based on amount and work time period. A hard copy timesheet must be kept on file by the supervisor for auditing purposes.	Hiring Faculty or Staff	See Note Above
Graduate Research Assistantship (GRA) Appointment Form Request Appointment Form for Graduate Research Assistantship GRA positions MUST submit online a web time entry electronic timesheets to his/her supervisor for approval every two weeks to be paid for actual hours worked. A hard copy timesheet must be kept on file by the supervisor for auditing purposes.	Hiring Faculty or Staff	See Note Above
Graduate Grant Funded Research Assistantship (GORA) Appointment Form Request Appointment Form for a GRANT funded Graduate Research Assistantship GORA positions MUST submit online a web time entry electronic timesheets to his/her supervisor for approval every two weeks to be paid for actual hours worked. A hard copy timesheet must be kept on file by the supervisor for auditing purposes.	Hiring Faculty or Staff	See Note Above
Graduate Research Assistant Mentee (GRAM) Appointment Form Request GRAM positions MUST submit a web time entry electronic timesheet to his/her supervisor for approval every two weeks to be paid for actual hours worked. Failure to do so will result in a paycheck delay. A hard copy timesheet must be kept on file by the supervisor in the department for auditing purposes.	Hiring Faculty or Staff	See Note Above
Graduate Administrative Assistantship (GAA) Appointment Form Request GAA positions MUST submit a web time entry electronic timesheet to his/her supervisor for approval every two weeks to be paid for actual hours worked. Failure to do so will result in a paycheck delay. A hard copy timesheet must be kept on file by the supervisor in the department for auditing purposes.	Hiring Faculty or Staff	See Note Above
Assistantship CHANGE Form Request for GAA, GRA, and GRAM Appointments	Hiring Faculty or Staff	GAA, GRA, GRAM Change Request Form
Assistantship CHANGE Form Request for GTFA, GTA, and GORA Appointments	Hiring Faculty or Staff	GTFA, GTA, GORA Change Request Form
Assistantship TERMINATION Form Request for GAA, GRA, and GRAM Appointments	Hiring Faculty or Staff	GAA, GRA, GRAM Termination Request Form
Assistantship TERMINATION Form Request for GTFA, GTA, and GORA Appointments	Hiring Faculty or Staff	GTFA, GTA, GORA Termination Request Form

Enrollment Forms

Form	Initiated By:	Link
Special Course Form (to sign up for thesis, dissertation, individual study, independent study - anything not in the schedule of classes)	Student	Special Course Approval Form
Late Drop or Add Form	Student	Late Drop/Add Request Form
Overload Request (individual student requesting to enroll in more than 12 hours F/S or more than 6 hours SS1/SS2)	Student	Use link in AppalNet
Senior Permission Form (senior with a 3.0 GPA - or undergraduate non-degree student with equivalent background - requesting to enroll in a graduate course)	Student	Senior Undergrad Request Form
International Exchange Student Permission Form (exchange student requesting to enroll in a graduate course)	Student	International Student Request Form
Graduate Non-Degree Student Permission Form (graduate non-degree student requesting to enroll in a graduate course)	Student	Non-Degree Approval

Graduate Faculty Application

Form	Initiated By:	Link
Membership Application and Guidelines (Read more here.)	Faculty	PDF, 120 KB

Graduation from Degree or Certificate

Form	Initiated By:	Link
Application for Graduation from a Graduate Degree Program (APPLY ONLINE THROUGH APPALNET)	Student	more info
Application for completion from a CERTIFICATE Program (APPLY ONLINE THROUGH APPALNET)	Student	more info
Request to Move Application for Graduation to a DIFFERENT Semester (note: email to graduaterecs@appstate.edu FROM your appstate.edu account)	Student	email
REPLACEMENT Graduate Diploma Order	Student	PDF, 69 KB

Program Change Request Forms - Degree and Certificate

Currently enrolled graduate students may request changes to their program(s), including changing from one program to another, adding another program, or removing a previously added program. Limitations to types of requests that can be made are noted in the forms. Please read the instructions for each form very carefully prior to submitting a request.

Form	Initiated By:	Link
Request a Change of Program: This form is specifically for current graduate students who wish to request a change of program. This form cannot be used if you intend to complete / graduate from your current program before starting classes in the new program; that requires the submission of a new online application for the new program. Prior to requesting a change of program, it is strongly advised that you speak with the program director of the program to which you wish to change.	Student	Change Program Request
Request to Add a Program: This form is specifically for current graduate students who wish to add a program to their current program of study. This form cannot be used if you intend to complete / graduate from your current program before starting classes in the new program; that requires the submission of a new online application for the new program.	Student	Add Program Request
Request to Remove a Program: This form is specifically for graduate students who are enrolled in multiple programs and wish to remove one of their current programs of study.	Student	Remove Program Request

Program Materials - Degree and Certificate

Form	Initiated By:	Link
Proficiency Completion (email from program director or chair sent to Charity; be sure to include subject of proficiency)	Faculty	Email
Admission to Candidacy (thesis/dissertation committee form should be used unless "nonthesis")	Faculty	Candidacy Report Request Form
Comprehensive Exam Report (Degree)	Faculty	Comprehensive Exam Request Form
Comprehensive Exam Report (Certificate)	Faculty	Comprehensive Exam (Certificate)
Qualifying Examination for the EdD in Educational Leadership Program	Faculty	Qualifying Examination Form
Product of Learning Report (only required if the program does not require 5525 course)	Faculty	Product of Learning Report Request Form
Probation Contract and Action Plan	Faculty	PDF, 233 KB
Dismissal Recommendation Form	Faculty	PDF, 180 KB

Program of Study Update Requests - Degree Programs

The following forms are for use by the Graduate Program Director to request updates to a student's degree program of study in DegreeWorks

Form	Initiated by:	Link
DegreeWorks Degree Program of Study Update (for changing bulletin year, concentration, or minor)	Faculty	Degree POS Update Request Form
DegreeWorks Degree Program - Accelerated Admissions Completed Courses	Faculty	Degree Accelerated Admission Courses
DegreeWorks Degree Program Electives	Faculty	Degree Electives Request Form
DegreeWorks Degree Program Substitutions Request	Faculty	Degree Substitutions Request Form
DegreeWorks Degree Program Transfer Credits Request	Faculty	Degree Transfer Credits Request Form

Program of Study Update Requests - Certificate Programs

The following forms are for use by the Graduate Program Director to request updates to a student's certificate program of study in DegreeWorks

Form	Initiated by:	Link
DegreeWorks Graduate Certificate Program Electives	Faculty	Certificate Electives Request Form
DegreeWorks Transfer Credits Request for a Graduate Certificate Program	Faculty	Certificate Transfer Credits Request Form

Theses and Dissertations

Form	Initiated By:	Link
Dissertation and Thesis Handbook	N/A	online
Thesis/Dissertation Committee Membership	Faculty	PDF, 89 KB
Change of Thesis/Dissertation Committee	Faculty	PDF, 49 KB

Request for Recruitment Funds

Form	Initiated By:	Link
Request by Program Area for Recruitment Funds	Program Director	Request for Recruitment Funds Form

Cratis D. Williams School of Graduate Studies